Does the sound of a voicemail beep throw you off your game? Ever fumble over your words when leaving a message?
Hereโs a simple guide to leaving a solid voicemail message every time:
- Donโt bypass pleasantries. Always start with a friendly greeting and wrap up with a warm closing. A simple โHello!โ or โHi, (name)!โ is a great way to begin your message. Your friendly tone will encourage a prompt response!
- Give your contact info up front. After your greeting, state your name, company name, and call-back number. This way, even if the content of your message is cut off, the recipient will know how to get in touch with you.
- Message time! Aim to summarize your reason for calling in a sentence or two. Although brevity is important, itโs best to let your recipient know your reason for calling. A vague message like โWe need to talkโ may seem curt or excessively dire.
- Ask (nicely) for a return call. A question like โWould you please call me when you have a chance?โ or a statement like โIโd love to hear from you at your convenienceโ are courteous ways to invite a response and keep the tone of your message upbeat.
- Give that contact info one more time. Before that warm closing of yours, give your name, company name, and phone number again. If your recipient missed a number the first time, they’ll be able to pick it up again without starting the message all over again.
Altogether, your message goes a little something like this:
Hi, Janet! This is Phoebe Osborn with Ruby Receptionists. I can be reached at 866-611-7829. I have some questions about your upcoming webinar, and Iโd love to chat when you have a moment. Again, this is Phoebe from Ruby at 866-611-7829. I look forward to hearing from you. Have a wonderful day!
Short and sweet, yet thorough โ not too shabby, right?
Do you have any voicemail tips? Weโd love to hear from you!
